HR Administrator

Discipline: Coillte Forest
Job type: Permanent Full-Time
Job ref: 001900
Published: 14 days ago
Expiry date: 07 Jun 2026 16:00

Role Objective 

Deliver a high quality and efficient HR administration service to the business, employees and the HR Department.

 

Responsibilities 

Transactional Services

  • Provide a high-quality HR administrative support to business customers, acting as the first point of contact for general HR queries and managing the AskHR system to ensure a value-added HR service.

  • Support HR management and business teams by providing guidance on HR policies, procedures, and general queries to managers and employees.

  • Administer employee lifecycle changes by ensuring accurate and timely updates of personnel data on both electronic and manual HR information systems.

  • Manage onboarding, internal movements, and leavers, ensuring all personnel data and benefits are accurately recorded and communicated.

  • Maintain HR information systems (including PeopleXD, Appraisd etc.), ensuring data integrity and compliance with relevant legislation including the Organisation of Working Time Act, 1997.

  • Coordinate all absence management processes, including calculations, reporting, medical referrals, assessments, and associated administration.

  • Administer and communicate personnel changes (including compensation and benefits) to the Payroll Department, ensuring timely and accurate updates and notifications to employees.

  • Oversee the processing of purchase orders and invoices for the HR team.

 

People Analytics & Reporting

  • Develop and maintain management and analytics reports (e.g., absence management, headcount, ad hoc reports) to support business needs.

  • Support the administration of HR Key Performance and Operational Indicators through accurate data collection and reporting.

  • Contribute to the ongoing development and maintenance of HR Information Systems to streamline and simplify HR processes.

  • Administer all statutory and regulatory HR reporting requirements to ensure compliance.

 

Recruitment

  • Manage the end-to-end recruitment process for Third Level students and support the administration of the Company’s Transition Year Work Experience Programmes in collaboration with HR management.

  • Support the HR Specialist with recruitment activities, including onboarding and quarterly induction programmes: post job advertisements, schedule interviews, manage recruitment documentation, and host induction sessions.

  • Provide administrative support for the Graduate Programme, including organising Assessment Centres and conducting early screening assessments.

  • Prepare and issue contracts of employment and change of status documentation.

  • Promote the forestry sector and Company opportunities at careers events for second and third level students.

 

Communications, Employee Engagement & Wellbeing Initiatives

  • Coordinate and distribute monthly HR communications to the group in collaboration with HR management.

  • Provide administrative support for the HR SharePoint site to ensure effective information sharing.

  • Coordinate and deliver employee engagement and wellbeing initiatives (e.g., flu vouchers, new starter events, Christmas Jumper Day).

  • Support the Performance Management and Employee Development process (Appraisd).

 

Behavioural Competencies 

  • Personal Credibility: Demonstrates integrity, discretion, and the ability to maintain confidentiality in all HR matters.

  • Interpersonal Skills: Builds effective working relationships with colleagues, managers, and external partners through strong communication and collaboration.

  • Adaptability: Thrives in a fast-paced, dynamic environment, adapting quickly to changing priorities and requirements.

  • Proactive Approach: Anticipates and identifies issues, taking prompt action to resolve them efficiently.

  • Problem Solving: Applies sound judgment and resourcefulness to resolve day to-day challenges effectively.

  • Organisation & Attention to Detail: Delivers high-quality work through excellent organisational skills and strong attention to detail.

  • Planning & Multi-tasking: Effectively prioritises tasks and manages competing deadlines to ensure timely completion of work.

  • Verbal & Written Communication: Communicates clearly and professionally, with strong report writing and numeracy skills.

 

Desired Technical/Professional Competencies 

  • Education & Experience: Third-level qualification in Human Resource Management (ideally HETAC Level 7) and at least two years’ experience in a busy HR environment.

  • HR Systems: Experience working with HR management systems. * IT Skills: Proficient in Microsoft Word, PowerPoint, Excel, SharePoint, and Teams.

  • Professional Membership: This role requires that you are a member of CIPD, and thus at all times you must maintain an active membership and meet the necessary continued professional development requirements of this professional body.