HR Administrator

Discipline: Coillte Forest
Job type: Permanent Full-Time
Job ref: 001540
Published: 6 months ago
Expiry date: 06 Oct 2025 11:00

Role Objective 

Deliver a high quality and efficient HR administration service to the business, employees and the HR Department. 

 

Responsibilities 

Transactional Services 

  • Provide a high-quality HR administrative support to business customers, acting as the first point of contact for general HR queries and managing the AskHR system to ensure a value-added HR service. 

  • Support HR management and business teams by providing guidance on HR policies, procedures, and general queries to managers and employees. 

  • Administer employee lifecycle changes by ensuring accurate and timely updates of personnel data on both electronic and manual HR information systems. 

  • Manage onboarding, internal movements, and leavers, ensuring all personnel data and benefits are accurately recorded and communicated. 

  • Maintain HR information systems (including PeopleXD, Appraisd etc.), ensuring data integrity and compliance with relevant legislation including the Organisation of Working Time Act, 1997. 

  • Coordinate all absence management processes, including calculations, reporting, medical referrals, assessments, and associated administration. 

  • Administer and communicate personnel changes (including compensation and benefits) to the Payroll Department, ensuring timely and accurate updates and notifications to employees. 

  • Oversee the processing of purchase orders and invoices for the HR team. 

 

People Analytics & Reporting 

  • Develop and maintain management and analytics reports (e.g., absence management, headcount, ad hoc reports) to support business needs. 

  • Support the administration of HR Key Performance and Operational Indicators through accurate data collection and reporting. 

  • Contribute to the ongoing development and maintenance of HR Information Systems to streamline and simplify HR processes. 

  • Administer all statutory and regulatory HR reporting requirements to ensure compliance. 

 

Recruitment 

  • Manage the end-to-end recruitment process for Third Level students and support the administration of the Company’s Transition Year Work Experience Programmes in collaboration with HR management. 

  • Support the HR Specialist with recruitment activities, including onboarding and quarterly induction programmes: post job advertisements, schedule interviews, manage recruitment documentation, and host induction sessions. 

  • Provide administrative support for the Graduate Programme, including organising Assessment Centres and conducting early screening assessments. 

  • Prepare and issue contracts of employment and change of status documentation. 

  • Promote the forestry sector and Company opportunities at careers events for second and third level students. 

 

Communications, Employee Engagement & Wellbeing Initiatives 

  • Coordinate and distribute monthly HR communications to the group in collaboration with HR management. 

  • Provide administrative support for the HR SharePoint site to ensure effective information sharing. * Coordinate and deliver employee engagement and wellbeing initiatives (e.g., flu vouchers, new starter events, Christmas Jumper Day). 

  • Support the Performance Management and Employee Development process (Appraisd). 

 

Behavioural Competencies 

  • Personal Credibility: Demonstrates integrity, discretion, and the ability to maintain confidentiality in all HR matters. 

  • Interpersonal Skills: Builds effective working relationships with colleagues, managers, and external partners through strong communication and collaboration. 

  • Adaptability: Thrives in a fast-paced, dynamic environment, adapting quickly to changing priorities and requirements. 

  • Proactive Approach: Anticipates and identifies issues, taking prompt action to resolve them efficiently. 

  • Problem Solving: Applies sound judgment and resourcefulness to resolve day to-day challenges effectively. 

  • Organisation & Attention to Detail: Delivers high-quality work through excellent organisational skills and strong attention to detail. 

  • Planning & Multi-tasking: Effectively prioritises tasks and manages competing deadlines to ensure timely completion of work. 

  • Verbal & Written Communication: Communicates clearly and professionally, with strong report writing and numeracy skills. 

 

Desired Technical/Professional Competencies 

  • Education & Experience: Third-level qualification in Human Resource Management (ideally HETAC Level 7) and at least two years’ experience in a busy HR environment. 

  • HR Systems: Experience working with HR management systems. * IT Skills: Proficient in Microsoft Word, PowerPoint, Excel, SharePoint, and Teams. 

  • Professional Membership: This role requires that you are a member of CIPD, and thus at all times you must maintain an active membership and meet the necessary continued professional development requirements of this professional body.